POSITION:                   Accounting Manager

REPORTS TO:              Chief Executive Officer

LOCATION:                  Albuquerque, New Mexico

DEPARTMENT:            Fiscal Services

CLASSIFICATION:        Exempt

DATE:                          Open until filled

Description

The Accounting Manager is responsible for the oversight of the financial and administrative functions of the agency in accordance with sound financial principles and government regulations. The Accounting Manager will work collaboratively with other staff, including the CEO, to track grant funds, develop grant budgets, manage the accounting of grant revenues and expenses, and ensure the accuracy of financial and grant reporting.

General Responsibilities

Duties may include but are not limited to:

• Manage the accounting operations to ensure all functions are completed in a timely manner.

• Manage multiple federal, state and private grants, ensuring compliance with funding requirements as well as organizational policies and procedures. Respond to funders’ financial monitoring efforts.

• Preparing and reviewing journal entries and supporting work papers, reconciling monthly statements, and inputting monthly journal entries.
• Reviews, allocates, and reconciles payroll entries.
• Prepares monthly revenue and expense variance reports ensuring salary and other grant expenses are appropriately recorded.
• Develops agency budget and detailed grant budgets, collaborating with staff as necessary, to ensure accurate and compliant budgets are submitted for related funding applications and renewals.
• Prepares financial reports as required.
• Provide financial information for grant progress reports.
• Prepares the Agency’s Financial Statements and audits, ensuring proper financial policies, procedures, reporting, and documentation to satisfy related grant guidance.
• Assures that all fiscal transactions are carefully and appropriately documented and filed, and that all records are maintained as required by law and contract.
• Assist management and Board of Directors on their understanding of financial matters. Prepare regular reports for the Board’s Finance Committee and full Board of Director’s meetings both in writing and orally.
• Communicate with management on spending discrepancies and complex financial matters clearly and concisely.

• Contribute to a positive work environment and working relationships with Executive Director, staff, and Board. Demonstrate cultural competence and the ability to communicate effectively with people representing diverse interests, styles and backgrounds.
• Some responsibilities related to human resources may be required.

• Performs any other duties deemed necessary to accomplish the goals of DRNM.

Necessary Knowledge, Abilities and Skills

• Bachelor’s degree in accounting required.
• Five to 10 years managerial, administrative and financial experience preferably with a nonprofit and in grants management.
• Deep knowledge and relevant experience with federal grants management and nonprofit accounting.
• Experience with accounting systems and other office software, including MIP accounting software.
• Demonstrated written and verbal communication skills.
• Ability to read and interpret contract documents, prepare routine reports and correspondence, and speak effectively.
• Capacity to work effectively as part of a team.
• Must be resourceful and self-directed.
• Must be organized, detail-oriented, and have the ability to manage multiple tasks simultaneously.
• Committed to high ethical standards, professionalism, and social justice.

Benefits and Compensation: 

Salary range $70,000- $85,000 depending on experience.  Excellent benefits, including health insurance, life insurance, retirement, vacation, sick leave and generous holiday schedules.  

Disclaimer: 

The purpose of this position description is to serve as a general summary and overview of the major duties and responsibilities of the job. It is not intended to represent the entirety of the job nor is it intended to be all- inclusive. Management reserves the right to modify or rescind this position description at any time, with or without prior notice. 

DRNM values diversity and strongly encourages and welcomes people of color, people with disabilities, members of the LGBTQ community and people with diverse life experiences and backgrounds to apply. EOE. 

If you need a reasonable accommodation during the application process, please contact Lucy Galaviz, GalavizL@drnm.org  

APPLICATIONS: 

To apply for a position, please submit a mail or e-mail letter of interest, resume, and three references to Disability Rights New Mexico, 3916 Juan Tabo NE, ABQ NM 87111; or email galavizl@drnm.org with “Accounting Manager” in subject line.  Applicants encouraged to apply ASAP, but no later than 11/8/2024. 

Finance/Administrative Assistant 

POSITION:                   Finance/Administrative Assistant

REPORTS TO:              Accounting Manager

LOCATION:                  Albuquerque, New Mexico

DEPARTMENT:            Fiscal Services

CLASSIFICATION:        Non-exempt, hourly

DATE:                          Open until filled

Position Overview:

The Finance/Administrative Assistant assists the Accounting Manager.  Assists with computation and completion of payroll, accounts payables, receivables, etc..  Maintains paper and electronic files.  Provides administrative assistance to the Chief Executive Officer and Board as needed.  Provides other administrative support to staff and the operations of DRNM.

Essential Functions:

Accounts Payable:

• Maintain and track account payables invoices
• Create check requests with information from invoices, obtain and attach payment approvals, allocate, and submit for completed check request for payment.
• Collect appropriate contracts and tax information from vendors prior to
• Use accounting software to review payments and provide vendors with information when needed; e. verifying payment amounts, dates, check numbers, etc.

Accounts Receivable:

• Track accounts receivable in an Excel
• Collect outstanding receivables and report issues or concerns with gathering
• Use MIP accounting software to verify receipt of

Administrative:

• Entering financial transactions while ensuring that accounting records are up to date and completed in a timely manner.
• Maintain Finance Department’s filing and record retention system to ensure data integrity
• Prepare reports and assist the Accounting Manager Finance with preparation for annual audit and other audits as needed
• Manage the organization’s asset inventory, including internal audits and training
• Identify and implement systems to ensure daily accounting functions run accurately and effectively
• Maintain/update non-federal grant
• Provide administrative assistance to the Chief Executive Officer and Board as needed.
• Provide other administrative support to staff and the operations of DRNM.

Knowledge, Skills, and Abilities:

• Bachelor’s Degree in Business, Finance or related field (preferred)
• Three years of accounting/bookkeeping experience
• Experience with MIP accounting software (preferred)
• Proficient with Microsoft Office and Microsoft Excel
• Knowledge of fund accounting and account
• Knowledge of GAAP rules and regulations
• Experience with external payroll system
• Ability to work independently and manage tasks in relation to
• Demonstrated ability to plan, organize, coordinate and direct multiple activities with varied deadlines and deliver in a timely manner
• Contribute to a positive work environment and working relationships with Chief Executive Officer, staff, and Board. Demonstrate cultural competence and the ability to communicate effectively with people representing diverse interests, styles and backgrounds.

Compensation: 

DRNM offers a competitive salary and benefits package based on experience. Salary range $45,000- $55,000 depending on experience. Excellent benefits, including health insurance, life insurance, retirement, vacation, sick leave and generous holiday schedules. 

Disclaimer: 

The purpose of this position description is to serve as a general summary and overview of the major duties and responsibilities of the job. It is not intended to represent the entirety of the job nor is it intended to be all- inclusive. Management reserves the right to modify or rescind this position description at any time, with or without prior notice. 

DRNM values diversity and strongly encourages and welcomes people of color, people with disabilities, members of the LGBTQ community and people with diverse life experiences and backgrounds to apply. EOE. 

If you need a reasonable accommodation during the application process, please contact Lucy Galaviz, GalavizL@drnm.org

 APPLICATIONS:

To apply for a position, please submit a cover letter, resume and three references with the Position title, “Finance/Administrative Assistant”, in the subject line to GalavizL@drnm.org.  Applicants encouraged to apply ASAP, but no later than 11/8/2024.